TenantCloud vs Buildium vs RentSpree: Property Management Solutions Compared

February 12, 2024

Property Management Solutions

Navigating the complex world of property management requires tools that not only simplify operations but also enhance tenant relationships and optimize financial performance. With the advent of sophisticated property management software, landlords and property managers now have an array of options to choose from. 

TenantCloud, Buildium and RentSpree stand out as digital platforms for property management, aimed at assisting landlords and real estate investors in managing and optimizing their operations efficiently. If you’re a property owner or manager, you’re likely evaluating a shortlist of options, aiming to find the best fit for your needs.

These services provide a range of valuable functionalities, such as tenant screening, digital rent payment options, and listings for available properties. However, distinct differences between them might play a crucial role in your final choice. Let’s delve into a detailed comparison of TenantCloud, Buildium and RentSpree, examining their key features, pricing models, and more, to help you make an informed decision with confidence. 

TenantCloud

TenantCloud offers a cloud-based platform for property management, designed to enhance the income of landlords from their rental properties. As a complete and free solution, TenantCloud equips landlords with all the necessary tools to handle their rental operations in a single location. This includes capabilities for posting property listings, online rent collection, and tenant screening. Serving over 14 million landlords and 70 million tenants, TenantCloud simplifies the rental management process.

The system enables landlords to interact with their tenants, keep track of rental information, upload pictures from move-ins/outs, handle maintenance requests, digitally sign leases, utilize accounting functions, access reports, manage a free marketing website, and more.

TenantCloud

Key Features  and Benefits

  • Automated Rental Listing Syndication: Properties listed on TenantCloud are automatically shared with major real estate websites such as Apartments.com, Trulia, and Zillow, enhancing the property’s exposure to potential tenants.
  • Comprehensive Tenant Screening Services: TenantCloud integrates with TransUnion to provide detailed tenant screenings, including credit assessments, criminal background investigations, and rental history verifications.
  • Convenient Online Rent Collection: The platform enables the collection of rent payments online through various methods, including debit cards, credit cards, and Automated Clearing House (ACH), offering convenience to landlords and tenants.
  • Digital Maintenance Request System: Tenants can submit maintenance requests digitally, attaching videos and photos for clarity. Landlords can efficiently allocate these requests to maintenance professionals and follow the progress until completion.
  • Extensive Reporting Capabilities: With TenantCloud, users can generate customizable reports for effective property management and tax compliance, including Profit/Loss Statements, Rentability Reports, and the 1099 Tax Form.

TenantCloud Pricing

TenantCloud offers four different pricing structures, varying from monthly to yearly subscriptions and from basic to business professional levels. Regardless of the chosen plan, every package comes with unlimited rental listings, an unlimited number of properties, and a complimentary 45-day trial period. Additionally, TenantCloud provides a 20% discount for subscribers opting for annual plans.

TenantCloud

Starter

  • Starts at $15.60 /month
  • Unlimited property listings
  • eSignatures
  • Text messaging
  • ACH rent payments
  • Autopayments
  • Screenings
  • 1 Gb of storage
  • Maintenance requests
  • Vendor network access
  • Google Calendar sync

Growth

  • Starts at $29.30 /month
  • Lease builder
  • Landlord forms
  • Property message board
  • 200 service reminders
  • Extended equipment management
  • 10 GB of storage
  • Multiple bank account connections
  • Individual owner portal

Pro

  • Starts at $50.40 /month
  • Premium leads for listings
  • Tax reporting
  • Vendor network
  • Unlimited leases

Business

  • Customized pricing
  • Team management and tools
  • Task management
  • Listings auto-refresh

Buildium

Buildium presents a comprehensive cloud-based solution for property management, catering specifically to the needs of residential and association property managers. This platform provides managers with the ability to oversee every critical element of their operations, from tracking rent and vacancies to handling maintenance tasks.

The system is designed to simplify the rent management process, offering features like tenant and lease monitoring, comprehensive accounting capabilities, automated reminders for rent and late fees, and instant access to essential reports. It also facilitates the automation of rent collection, allowing tenants to make payments online through Buildium’s dedicated tenant portal.

Through Buildium’s portals for tenants and owners, requests for service or maintenance can be easily submitted online. These requests can be converted into actionable tasks and assigned to the appropriate maintenance staff or managers directly through Buildium or its mobile application, with all requests being accurately timestamped and allowing for photo attachments.

Supported by professional guidance and unwavering assistance, Buildium equips you to excel in every aspect of your business through user-friendly software that combines robust functionality with straightforwardness and user-friendliness. With a global presence in over 50 countries, Buildium oversees the management of more than 2 million residential properties.

Buildium

Key Features  and Benefits

  • Buildium delivers a comprehensive array of functionalities, such as financial management for properties, digital collection of rent, handling of maintenance inquiries, electronic filing of 1099 forms, a portal for tenants, distribution of rental advertisements, screening of prospective tenants, development of websites for property management, digital lease processing, and analytical insights into business operations for its mid-range to premium subscribers.
  • This platform offers an all-in-one solution catering to the needs of business management, the leasing process, financial transactions and record-keeping, promotional activities, and evaluation of business success.
  • It further provides additional features including ePay for digital transactions, insurance options for renters, inspections of properties, digital signature capabilities, among others.
  • In its more advanced subscription packages, Buildium enhances customer experience with support options such as issue ticketing, direct telephone assistance, and expedited support services.

Buildium Pricing

Buildium’s pricing structure is flexible, offering various plans without the need for start-up fees or long-term contracts. Subscription fees include round-the-clock support from Buildium’s dedicated customer care team, ensuring assistance is always available when needed.

Buildium

Essential

  • Starts at $55/month
  • Basic accounting
  • Tenant screening
  • Tenant communication
  • Maintenance organization
  • Separate portal for tenants
  • Online payments
  • Resident and board member communications

Growth

  • Starts at $174/month
  • Property inspections
  • Unlimited e-signatures
  • Performance analytics
  • Onboarding (enhanced tenant screening)
  • Electronic leasing
  • Additional phone support

Premium

  • $375/month
  • Up to $500 worth of free leads
  • Open API (for accessibility outside of the platform)
  • Priority support
  • Leads consultant

RentSpree 

RentSpree provides fast and effective solutions for tenant screening, offering comprehensive credit checks, verification of employment and landlords, and criminal background checks across the nation. It enriches its tenant screening and application functionalities with additional services such as rent estimates, digital signatures, and automated reference verifications.

RentSpree

Key Features and Benefits

  • Tenant Screening: Verify tenants with thorough screening reports.
  • Rental Application: Collect rental applications with detailed forms.
  • Rent Estimate: Price rentals with confidence with market-leading data.
  • Renters Insurance: Notify tenants about Renters Insurance and verify coverage.
  • E-Sign Documents: Safely sign and request signatures online.
  • Rent Payment: Securely collect all tenant payments ranging from deposits to monthly rent.
  • Accept/Deny: Inform applicants about the rental decision with ease.
  • Branding Page: Build a profile to promote your business.
  • Listing Pages: Create property listing pages and share them with your network.
  • Client Manager: Organize contacts and stay connected with your clients.

RentSpree  Pricing

RentSpree

Basic

  • $0 monthly per user.
  • Free online rental applications
  • Tenant screening*
  • Collect rent payments
  • Branding page
  • Rental listing pages
  • Client manager

PRO

  • $19.99 monthly per user.
  • Access to all Basic features, plus…
  • Customized URL for agent profile page
  • Agent reviews
  • Income verification with secure file sharing
  • Auto-reference checks
  • Send and e-sign agreements
  • Priority phone support

Enterprise

  • Includes all PRO features, plus…
  • Unlimited users
  • Annual and quarterly reporting
  • Dedicated account support

Conclusion

TenantCloud is designed to serve small to mid-sized landlords and property managers with its easy-to-use interface and structured pricing strategy. The offerings include a variety of plans, from the Starter plan, perfect for DIY landlords, to the Business plan, suitable for managing larger property portfolios. With each plan, there’s an escalation in features such as rent collection, maintenance oversight, and sophisticated tools for team and task coordination.

On the other hand, a significant number of users regard Buildium’s communication features as superior, emphasizing their effectiveness over those offered by competing platforms or the absence thereof. These features enable smooth communication with tenants, property owners, and external parties, fostering better collaboration and efficiency in handling communications.

Also, RentSpree’s property management software stands out as a highly efficient and cost-effective solution for both individual landlords and larger enterprise clients. With its design optimized for mobile use, it empowers landlords to manage applications from anywhere, at no cost to them since tenants bear the screening expenses. The platform’s reliance on TransUnion for all credit inquiries ensures reliability and trustworthiness in screening processes.

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